Email Functional Language

 

 

Functional Language - Emails

 

Emails are often less formal than other forms of business correspondence, but also vary in formality and style based on company protocol.

Emails need to be concise, direct and clearly structured.

 

The following useful phrases or functional language can improve the overall style and clarity of business email correspondence.

 

Giving Information

 

Please note that…………

I would like to inform you that…………..

I trust you will find the following points of interest useful…………

 

Asking for Information

 

Could you send me……………

I would be grateful if you could inform me ……….

I am writing to enquire about………..

 

Checking Information

 

Could you please confirm…………….

I would be grateful if you could confirm ………….

 

Suggesting/ Recommending

 

It is suggested that………..

It is proposed that…………..

We recommend that………….

 

Apologising

 

I am sorry for the confusion…..

I apologise for the delay ……

I would like to apologise on behalf of my team for……………………….

 

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